Project Coordinator

Project Coordinator Position Responsibilities

• Provide administrative support as directed to expedite the project work.  Includes scheduling, organizing special activities, organizing, department liaison, and prioritizing information and calls.
• Process client contracts, vendor subcontracts, change orders, client contract correspondence and project manager requests in a timely fashion.
• Maintain department and company records, project files, documents, manuals and project-related data in an accurate, orderly, and organized fashion.
• Execute, assists to modify, follow, document, maintain and train colleagues, if necessary, on project administrative processes and procedures in coordination with the Corporate Contracts Manager.
• Provide ongoing support to colleagues including Project Managers, Operations Managers and sales staff by communicating the status of assigned projects, ensuring that the correct processes and procedures are followed and flagging any issues that arise.
• Administer the sales booking process for the branch department, including project bookings. 
• Track project client and vendor sub-contracts to ensure they are executed and properly stored on the server.
• Facilitate close out of contracts by scheduling turn over/completion meetings with operations staff and service.  Provide record keeping and feedback to department managers on the close out process.
• Help prepare monthly progress billing by working with Project Managers and Accounting. Assist with submitting monthly progress billing to clients.
• Works with departments to develop and follow the process of booking sales to projects, vendor subcontract process, project billing process and project close out processes.

Project Coordinator Qualifications

• High school degree or equivalent required
• Associate degree preferred
• Minimum of three (3) years of previous, relevant project and contract-related experience required          
• Additional specialized training preferred
• Strong financial background in budgets and control measures
• Proficient in Microsoft Outlook, Excel, Word and PowerPoint
• Proficient knowledge of the construction contract process and basic accounting
• Strong self-management, planning and organizational skills with ability to work within deadlines
• Excellent written and verbal communication skills in the English language
• Ability to work independently, multi-task, prioritize, and follow-up on outstanding issues
• Flexible, adaptable, and self-motivated
• Internal and external customer service skills and detail-oriented
• Ability to communicate effectively with all levels of management